→Participants' Terms & Conditions

All costs (travel, accommodation, subsistance) related to your participation in the conference must be covered by the participant/speaker, regardless of proposal acceptance. ICWE II is not liable and holds no responsibility for any of these costs.

ICWE II GmbH does not take the responsibility should the event not take place for reasons beyond its control.

All registrations are considered as binding and the contract becomes effective upon dispatch of our confirmation and invoice. The contract is valid under German Law. Venue is Berlin, Germany. Cancellations need to be made in writing and cancellation fees are charged as follows:

  • up to 8 weeks prior to the conference: 50% of the participation fee
  • up to 5 weeks prior to the conference: 75% of the participation fee
  • up to 4 weeks prior to the conference: 100% of the participation fee

Please note that there is no refund for non-attendance and that even in such a case the contract is still valid. It is, however, possible to send a replacement without any extra cost or formal procedure. In this case, it is important to write to the organisers to inform them of the replacement; furthermore, the replacement cannot already be registered.

Cancellations up to eight weeks prior to the conference involve a handling charge of €50,-